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Our Preceptors

(CPRB 2.1.4.1,2,3,4,5,6,7,8) 

IH Program Philosophy on Precepting

  • Our Preceptors will support our residents in developing the necessary knowledge, skills and attitudes to foster their development as pharmacy residents and professionals, through direct instruction, role-modeling, coaching, facilitation and mentoring.
  • Our Preceptors will be continously supported in this endeavour by the Program Coordinator and Program Director and will be given opportunities to further develop and enhance their precepting and teaching skills through continuing education opportunities.
  • Our Preceptors will be acknowledged for the valuable contributions that they have made to our residents' learning.

Preceptor and Rotation Site Criteria

IH Program Policies

  1. Primary preceptors for all rotations will be Interior Health pharmacists
  2. Preceptors will have the necessary experience, knowledge, skills, abilities and attitudes to precept pharmacy residents, within the context of their practice environment.  For all direct patient care rotations, preceptors will have completed, at minimum, a pharmacy residency from an accredited program or possess an equivalent combination of education, training and experience.
  3. Rotation sites will have the necessary practice environment to provide the residents with opportunities to achieve the goals and objectives of the rotation, as well as to contribute to their progress in achieving the competencies and requirements of the Program.

New Preceptor Orientation Process

IH Program Policies

The Program Coordinator will facilitate the orientation process for all new preceptors.  The orientation process consists of the following:

  1. The Program Coordinator will meet with the preceptor prior to developing the rotation to explain the rotation development process, components of the rotation and to provide the necessary resources and templates.
  2. All preceptors will complete the UBC precepting modules prior to precepting residents. 
  3. The Program Coordinator will review and provide feedback on the preceptor's rotation summary and also meet with the preceptor to provide guidance in the development of rotation schedule and rotation materials.
  4. All new preceptors will receive an orientation to the residency program by the Program Coordinator.  The Program Coordinator will schedule this orientation in consultation with the preceptor in advance of their first rotation.  The orientation will introduce preceptors to the Program, expectations of residents, preceptors and the Program Coordinator.  It will review what to expect of residents prior to the rotation beginning and will aid preceptors in planning and structuring their rotation.  The orientation will also discuss the assessment and evaluation process and provide the preceptor with tools in this regard.  The orientation will also provide preceptors with an opportunity to learn about the support available to them by the Program Coordinator in preparation for, during and after their rotation, as well as continuing education opportunities available to them for preceptor development. 
  5. The Program Coordinator will provide preceptors with support and guidance before, during and after their rotations.

Role and Expectations of the Preceptor

IH Program Policies 

  1. All preceptors will complete the UBC precepting modules prior to being a Residency Program Preceptor. 
  2. All new preceptors will attend a preceptor orientation delivered by the Program Coordinator.
  3. The preceptor will develop a rotation summary that contains the description of rotation site, goals and objectives of the rotation, required activities, expectations of the resident and preceptor, communication expectations, and evaluation processes for the rotation.  Preceptors are encouraged to discuss their rotation summary and goals and objectives with the Program Coordinator as required.  See Preceptor Resources page for guidelines and templates. 
  4. The preceptor will be responsible for ensuring that a training plan or schedule is established for the resident prior to the rotation, so that the resident will know what they will be doing at all times during the rotation.  This is particularly important for rotations where the resident will be spending time with multiple individuals.  See Preceptor Resources page for guidelines and templates.
  5. In planning their rotation, the preceptor will ensure sufficient time is allocated for instruction, observation and assessment during the rotation.
  6. The preceptor will ensure that the resident has adequate resources (eg. a space to work) during their rotation.   Note that for rotations at Kelowna General Hospital,  the Program Coordinator will fulfill this expectation.
  7. The preceptor will review the resident’s personal rotation objectives in one45 prior to the start of the rotation.
  8. The preceptor will review and discuss the goals and objectives of the rotation with the resident at the beginning of the rotation and will also review the resident’s personal objectives.
  9. The preceptor will provide the resident with timely and relevant feedback on their performance.
  10. The preceptor will complete all assessments of the resident, including rotation and presentation assessments.
  11. The preceptor will be committed to self-reflection and continual improvement and will make active use of feedback provided to them.
  12. The preceptor will update their rotation summary annually.

Process for Preceptor Self-Assessment and Reflection

IH Program Policies 

  1. The preceptor will be committed to self-assessment and making active use of the constructive feedback provided by the resident, Program Coordinator, Program Director and other members of the interprofessional team. 
  2. At the end of the rotation, the preceptor will reflect on the feedback provided to them during and at the end of the rotation, will reflect on what went well and on any modifications that need to be made to their precepting and rotation for future rotations.  This will be discussed with the preceptor's supervisor/manager as part of their regular one-on-one meetings. The Program Coordinator will also discuss rotation experience with preceptors for the purposes of supporting preceptors in the development of their rotations and precepting skills.
  3. At the end of the residency year, the evaluations of the preceptor and rotation will be collated and provided to the preceptor’s supervisor/manager for review and placement in the preceptor’s employee file. 
  4. As part of the preceptor’s annual performance review with their supervisor/manager, the preceptor will complete a self-assessment to aid in self-reflection, using the standardized process based on the preceptor's job description.  Part of this self-assessment will include a self-assessment of precepting as it relates to the preceptor’s job description.  This assessment will be discussed with their direct supervisor/manager and feedback provided as part of the preceptor and rotation evaluations will be incorporated into the preceptor’s annual performance review and will aid the preceptor in setting goals as part of this process.  

Role and Expectations of the Program Coordinator

IH Program Policies

  1. The Program Coordinator will provide support to preceptors before, during and after their rotations.
  2. The Program Coordinator will provide guidance and support to preceptors as they develop their rotation summaries.
  3. The Program Coordinator will provide guidance and support to preceptors as they develop their rotation schedules.
  4. The Program Coordinator will review all rotation summaries and schedules to ensure that the rotation goals and objectives align with the CPRB Residency Program Competencies and to ensure that the rotations will provide the resident with opportunities to meet these competencies. 
  5. The Program Coordinator will contact the preceptor at least once during the rotation (eg. at the rotation mid-point) to see how things are progressing.
  6. The Program Coordinator will debrief with preceptors, as required, after the rotation, to allow for reflection and continual improvement of rotations and precepting skills.

 

-Last updated June 10, 2023